Privacy Policy
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Privacy Policy

Privacy and Cookie Policy 2018

Thank you for visiting our Web Site, (the “Site”).

This Privacy and Cookie Policy sets out the basis on which any personal information that you provide to us you will be used by us. It also provides you with information about our use of cookies. By providing us with any personal information you consent to our using, storing and transferring it in accordance with our Policies, and by using the Site you consent to our use of cookies in accordance with this Policy. Please read this Policy carefully and ensure you understand our rights and responsibilities under it.

In this Privacy and Cookie Policy we may refer to the “Terms”. When we do, this has the meaning given in our General Terms of Use – i.e. not just this Policy, but also the General Terms of Use and any other of our legal terms which may apply to you.

1. Who Is The Data Controller In Our Case

For the purposes of the General Data Protection Regulations 2018 (the “Act”) the data controller is Birdham Village Hall Trust, a charity registered in the United Kingdom under number 305342 whose premises are at Crooked Lane, Birdham, PO20 7AH.

2. Personal Information That We Collect

We may collect, retain and use personal information that you provide to us through correspondence with you, which you provide to us in any email communication with us or which you may include in any content you upload to our Site such as reviews, comments or other posts. Data may be collected and retained for the purposes of hiring agreements, regular hiring agreements or any short-term paperwork to enable the user to use the Hall facilities. This may include your name, email address, telephone number and other contact details, date of birth, possible ID information in
certain circumstances and any other personal information you provide to us.

Our ISP may also collect, retain and use certain technical information regarding your visit to the Site. We use iPage as our ISP. This may include the Internet Protocol (IP) address from which you visit the Site and other non-identifying information regarding your usage of the Site (including browsing and click-stream activity and your chosen browser and Internet Service Provider (ISP)). You should also see Section 9 below
(“Cookies”) for information about the cookies which we may use to collect such technical information.

We Do Not Use Any Electronic Payment Facilities. We process all charges non- electronically. No electronic financial information is collected or used.
If you use a third-party application to log into your account on the Site or to post comments on the Site then we may receive personal information from the relevant third party of the same type as the personal information discussed in this Section.

NOTE: You must not disclose to us the personal information of another person unless you have first obtained that person’s written consent to the disclosure and to our use of that personal information in accordance with this Policy and the GDPR law.

3. How We Use Your Personal Information

We use the personal information that you provide to us in order to correspond with you, provide services to you in accordance with the Terms, take payments from you, and exercise our rights under the Terms. We do not use your personal information to notify you of any our news or promotions.
The technical information regarding your visit to the Site is used by us to ensure that the Site is presented compatibly with your device and operating system and for also for anonymised analytics activities by our ISP. You should also see Section 9 below (“Cookies”) for information about how we use cookies.

4. Possible Personal information That May Be Visible

It is possible that at some time in the future which we do not have to advise you individually some of the personal information you provide to us could be visible on the Site to other users of the Site. For example, if you submit content containing personal information to a public area of the Site (for example, if you submit a comment in the name of “Jim Smith of Exeter”) then, as you would expect, that personal information will be visible to other users as well. This would be relevant to any comments or blog sections should they ever be invoked.

5. Sharing Your Personal information

We do not provide your personal information to any third party service providers.
Anonymised data could be used by:

• our hosting service providers in relation to the Site, who may in the course of hosting come into possession of technical information regarding your visit to and use of the Site, as well as our email and office suite servers, who will in the course of hosting come into possession of your contact information, as well as records of our correspondence (electronic or paper) with you;
• analytics providers, who may conduct analytics of actions on the Site to measure user engagement with different site features, and who may come into possession of information regarding your visit to and use of the Site.

In the event of the Birdham Village Hall Trust being dissolved, we may also provide your personal information to the Parish Council or any acquirer of our charity or assets (in which case our accumulated data, including your personal information, will be comprised in our business of assets). To the extent that your personal information is comprised in any content you submit to the Site, we may share that data or publish it in exercising our rights in relation to such content under our Terms.

We may disclose your personal information if required to do so by law, to prevent an unlawful act, or otherwise to appropriate authorities in connection with any civil action or criminal report or investigation relating to your activities. For example, if you use our Site to distribute unlawful material, then we may pass your information to the police. Otherwise, we will not provide your personal information to any third parties. In particular, we do not provide your personal information to third parties for marketing purposes. If you consene to us doing so, we may email you about our own activities.

6. Where Your Personal Information Is Stored

Your personal information is stored in the UK. Electronic communications may be transferred to and stored outside the European Economic Area (EEA), and these could be processed by individuals outside the EEA who work for one of our service providers to facilitate any email system. By providing us with your personal information, you consent to such transfer, storage and processing.

7. Third Parties And Security

The Site contains links to third party websites. If you follow a link to any third party website or deal with any third party entity referred to on the Site, then you should note that these third parties will have their own privacy and cookie policies, and that we are not responsible for their use of any personal information which you may provide to them. You should ensure that you read and understand their policies. Although we do our best to ensure the security of personal information provided to us (and to use only reputable service providers), any transmission of data via the Internet is by its nature insecure and we cannot guarantee the security of any personal information you provide to us.

8. Your Rights Under GDPR

Under the GDPR you have the right to access any information held by us about you. In order to exercise that right, please contact us at our postal address. Under the Act, we are entitled to charge a discretionary fee of £10 in relation to any such request to cover our costs of providing the relevant information to you. You also have the right to ask us to update any inaccuracies in your personal information as well as the right to ask us to delete your personal information. You can exercise that right at any time by contacting us in writing. Should you wish to stop us using any of your personal data, that may affect our ability to supply to you any or all of our services.

9. Cookies

The Web-Site uses cookies. A cookie is a file which is stored on the device which you use to access the Site. You can read more about cookies
at The cookies we use allow us to monitor the use of the Site and to improve the Site. We use the following kinds of cookies:
Strictly Necessary Cookies: These are required for the operation of the Site and allow you, for instance, to log into your account or make use of e-payment services should these facilities by enabled at a later date.
Analytical And/Or Performance Cookies: These allow us to recognise and count visitors to the Site and analyse their actions and movements on the Site. This helps us improve the Site (for instance by ensuring that users can find key functions easily).

10. Blocking Cookies

You may block cookies by activating the settings on your browser which allow you to refuse the setting of some, or all, cookies. If you choose to block all cookies (including essential cookies) you may not be able to access some or all parts of our Web Site.
Most cookies that we use are session cookies which will expire when you close your browser or shut down your computer; such cookies do not need to be blocked. You can find out more about blocking cookies in specific browsers at

11. Revisions

We may revise this Privacy and Cookie Policy at any time. You should check our terms for changes from time to time, but if the revisions are material then we will notify you by a notice posted on our Web Site home page. By continuing to use our Site you will be accepting any revised terms.

12. Contact Us

If you have any questions, comments or requests regarding this Privacy and Cookie Policy or our use of any personal information you provide to us, please contact us at our postal address.

Contact us
Birdham Village Hall Trust
Crooked Lane
PO20 7AH.
Tel +44 (0)1243-512581
Registered Charity: 305342on our website. Read our policy here.